As our Project Accountant, you are responsible for supporting the Finance department on all matters of project accounting on a daily basis. This role is directly accountable to and works under the direction of the Controller and performs duties and direction provided by the accounting personnel.

Your Main Responsibilities will include:

• Reconciliation of projects and preparation of client summary reports
• Back up support for accounting staff and deliverables as required
• Review various staff expense reports to ensure correct project coding and posting into Vision software system
• Liaise with Project Leads on monthly completion progress of all active projects
• Set up and open new projects, and generate reports as required
• Post transaction entries as required
• Provide assistance with the preparation of monthly balance sheet reconciliations and expense analysis

Reconciliation of Projects

• Matches expense and billing against client budgets to ensure the billing is complete and that expenses that have been charged/ invoiced to the clients have been paid
• Consults with General Accounting and/or project managers to ensure all expenses, both business related and project related, have been submitted for their assigned projects, in order to prepare an accurate and current financial review of all outstanding projects
• Responds to e-mail requests from project managers for reconciliation/close out of projects. Identifies outstanding expenses and invoices from suppliers and vendors, for project management review and follow up
• Consults with the Controller, and business partners to determine accuracy for final reconciliation of projects

Expense Reports

• Reviews and submits expense reports into Vision Software
• Prepares payment to individuals for expense reports
• Manages schedules for employee advances and flight passes on an ongoing basis

Job Maintenance

• Sets up and files client reports and Master Service Agreements/Contracts into client binders
• Scans vendor invoices into Vision as required
• Maintains client, vendor, and accounting contact files in Vision to ensure accuracy
• Calculates allocation of printing and telecom cost recovery across projects

You will have:

• B. Com, Undergrad Degree in related field will be preferred
• Actively seeking an Accounting Designation (preferred)
• 3+ years’ experience in a similar role either in a marketing, agency, or professional firm
• Expertise in working with Deltek Vision and QuickBooks will be considered an asset
• Knowledge of financial concepts and systems necessary to support the analysis and reporting of financial information
• Strong attention to detail
• Strong Analytical and Problem-Solving Skills
• Organizational Skills: sets priorities to meet operational deadlines
• Maintains discretion and confidentiality concerning financial and client files, escalates issues when appropriate
• Team player; one who can interrelate and operate effectively with peers and associates within a collegial work environment
• Strong PC literacy in Microsoft Office applications, high proficiency in Excel and Deltek Vision
• Effective verbal, written and listening skills
• Strong Interpersonal Skills